Getting together regularly with your team to reflect, discuss and streamline the problematic areas of your process will keep your group on the path to success. That's why team retrospective meetings have become so popular.

But, when the practice of retrospectives is expanded out across the entire organization, this unlocks a whole array of other, even stronger benefits at scale. Retrospectives with a wider scope can surface problems and provide solutions that affect teams of team, how they interact with each other, and how they produce valuable work.

This unlock the potential of retrospectives on all levels of the organization, ScatterSpoke supports both team and program level online retrospectives so you can scale this powerful Agile meeting beyond just one team.

More on the benefits of scaled retrospectives here.

Start with a Team Retrospective

If you're an Administrator in your ScatterSpoke account, you can launch a retrospective for your team from almost anywhere inside the tool. Start by creating your first team and navigate to any of the + Create Team Retrospective buttons to launch your online team retrospective.

More on creating your first team in ScatterSpoke here.

Team retrospectives are the first layer of retrospectives in ScatterSpoke.

Scale to a Program Retrospective

If you're a Program Manager or Team Lead that is looking after several Agile teams, this team of teams can retro in parallel if you create a Program in your Main Dashboard in ScatterSpoke.

Program retrospectives are the second layer of retrospectives in ScatterSpoke.

Navigate to the bottom lefthand corner of your screen and create your first program to indicate the connection between the teams you're currently managing. More on creating a program here.

By creating a program and selected the teams that will be part of it, you enable new setting options and data tracking for the identified teams as a collective. From this point on, you will be able to configure online retrospective board setting across teams through your admin account.

Through your Program Settings and Program Teams area, you can set:

  • Default vote count for all retro boards created by this team

  • Make all retrospective boards for your teams public

  • Toggle whether you'd like to receive a notification anytime one or more of your teams starts a retrospective

  • Manage the teams that are a part of your program/s

To launch a Program Retrospective for all of your teams at once, navigate to your Program Dashboard using the lefthand toolbar.

Use the Create Program Retrospective button to either create a new retrospective for the cluster of teams directly in ScatterSpoke or Import a Retrospective from another tool. For more details on which tools you could import data from, go to our integrations page.

Choose your retrospective template.

Creating a Program Retrospective means that:

  1. All of your teams will be able to access this retrospective board from their team dashboards.

  2. All team members will receive a notification that this board has been created (if this setting is turned on).

  3. All of your team members, across teams, will be able to participate in the retrospective board, giving feedback about the process.

  4. You will also be able to track the generated retrospective data separately, per team, as well as per program cluster in your Team Pulse Analytics dashboard.

Program Pulse: Retrospective Data & Trends Across Teams

By selecting your program from the analytics dashboard's configuration dropdown, you will be accessing Program Pulse, a variation of Team Pulse that aggregated data across teams to provide a bird's eye view of patterns and trends across all of the team you manage.

Inside Program Pulse, you will be able to access an anonymized, visualized dashboard of all of your team of team's historical data about:

  • Average time to close action items

  • Average number of cards per retro

  • Average time between retros

  • Average time to resolve action items

  • Your teams' sentiment over time

  • Cards by theme on a monthly basis

  • Any overdue action items you might need to support on

  • How many retrospectives were run within the month

  • The rate of retro participation from team members

  • and much, much more!

Roll Out Retrospectives Throughout the Organization

When you feel ready, you can also use ScatterSpoke to run an organization-wide retrospective that includes all contributors, teams, and programs that you manage.

Through your Main Admin Dashboard in ScatterSpoke, navigate to your Organization Name in the left-side menu and click to make sure you're viewing your Organization level dashboard.

In this Dashboard, the +Create Retrospective button reads Create organization retrospective.

Start a retrospective across programs by selecting a column or canvas template as usual and name your retrospective.

While organizational retrospectives are more infrequent, they are effective in aggregating a wide variety of data points from many people all at once.

Organization Pulse: Retrospective Data & Trends Across Programs

By selecting your program from the analytics dashboard's configuration dropdown, you will be accessing Program Pulse, a variation of Team Pulse that aggregated data across teams to provide a bird's eye view of patterns and trends across all of the team you manage.

Navigating to the analytics area of your dashboard will give you instant access to Organization Pulse, a data dashboard that aggregates insights from all of your teams and programs, based on their feedback during retrospectives.

Being a Better Enabler Starts With Data

Setting up a Program inside ScatterSpoke not only makes it easier to ensure your teams have what they need to run regular retrospective meetings, it also enables you to be a better manager of your teams.

With cross-team data from Program Pulse at your fingertips, you have the details you need to make decisions based on input from your teams, support your team in an informed way, and discover more opportunities to help them resolve their process challenges.

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